Emergency Contacts

At Situ Living Ltd, we respect your personal data. This Fair Processing Notice explains how we will use your personal data as an Emergency Contact for one of our employees.

OUR CONTACT DETAILS

Our head office address is:

Unit 3, Ulysses House, Ulysses Park

Heron Road, Exeter

EX2 7PH

Our Data Protection Officer is Jody Kennard and she can be contacted at jody.kennard@situ.co.uk.

 

WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU? HOW WILL WE USE THAT PERSONAL DATA?

When a new employee starts with SITU Living Ltd, we ask them to provide an emergency contact, for use only in an emergency. We ask for the contact’s name, contact numbers and relationship to the employee. Once returned to us, this information is stored within our HR system, provided by BreatheHR.

We do not process any Special Category data.

 

WHAT IS OUR LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA?

We need a legal basis in order to process your personal data.  We process all of the data laid out above as we have a legitimate interest in doing so, therefore our legal basis is “Legitimate Interest”.

We do not process any Special Category data.

 

DO WE USE ANY AUTOMATED DECISION MAKING?

We do not use any automated decision making.

 

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

We do not share your personal data with any third party other than our HR system (BreatheHR) provider or a public body in case of an emergency. For example, we may pass your personal data to a member of hospital staff or the police staff if required in the best interests of our employee.

 

DO WE TRANSFER YOUR PERSONAL DATA OUTSIDE OF THE EU OR EEA?

We do not transfer your personal data outside of the EU.

 

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

We will hold your data for the length of the employee’s employment or the length of the assignment on which they are currently contracted. After this time the paper copies will be shredded and the electronic records deleted.

 

YOUR RIGHTS AS A DATA SUBJECT

The GDPR gives you rights as a data subject. You have:

1.  The right to request from us access to your personal data;

2.  The right to request from us the rectification of your personal data;

3.  The right to request from us the erasure of your personal data;

4.  The right to request from us restriction of processing your personal data;

5.  The right to object to our processing of your personal data;

6.  The right of data portability;

7.  If we are processing your personal data based on your consent, you have the right to withdraw your consent at any time. This does not affect the lawfulness of processing based on your consent before you withdrew it; and

8.  You have the right to complain to the ICO.

More information on your rights can be found in Chapter 3 of the GDPR.