Emergency Contacts

Privacy Policy for SITU's Emergency Contacts

At SITU, we respect your personal data. This Fair Processing Notice explains how we will use your personal data as an Emergency Contact of one of our employees.

OUR CONTACT DETAILS


Our head office address is:
SITU Living Ltd
Unit 3
Ulysses House
Ulysses Park
Heron Road
Exeter
EX2 7PH         

               
Our Data Protection Officer is Chris Richardson and he can be contacted at chris.richardson@situ.co.uk 

 

WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU?  HOW WILL WE USE THAT PERSONAL DATA?

When a new employee starts with SITU Living Ltd, we ask them to provide an emergency contact, for use only in an emergency. We ask for the contact’s name, contact numbers and relationship to the employee. Once returned to us, this information is stored in paper form in a locked cabinet managed by our HR team.

We do not process any Special Category data.

WHAT IS OUR LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA?

We need a legal basis in order to process your personal data.  We process all of the data laid out above as we have a legitimate interest in doing so, therefore our legal basis is “Legitimate Interest”.

You have the right to object to our processing your data using legitimate interest.  Please speak to us if you have any concerns.

 

DO WE USE ANY AUTOMATED DECISION MAKING?

We do not use any automated decision making.

 

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

 

We do not share your personal data with any third party, other than a public body in case of emergency. For example, we may pass your personal data to a member of hospital staff or the police staff if required in the best interests of our employee.

 

 

DO WE TRANSFER YOUR PERSONAL DATA OUTSIDE OF THE EU OR EEA?

We do not transfer your personal data outside of the EU.

 

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

 

We will hold your data for the length of the employee’s employment or the length of the assignment on which they are currently contracted. After this time the paper copies will be shredded and the electronic records deleted.

 

YOUR RIGHTS AS A DATA SUBJECT

The GDPR gives you rights as a data subject. You have:

1. the right to request from us access to your personal data;

2. the right to request from us rectification of your personal data;

3. the right to request from us erasure of your personal data;

4. the right to request from us restriction of processing your personal data;

5. the right to object to our processing of your personal data;

6. the right of data portability;

7. if we are processing your personal data on the basis of your consent, you have the right to withdraw your consent at any time. This does not affect the lawfulness of processing based on your consent before you withdrew it; and

8. You have the right to complain to the ICO.

More information on your rights can be found in Chapter 3 of the GDPR.